Highlighting is a typical activity in Microsoft Word, which permits readers to rapidly discover particular phrases or phrases. If the textual content recurs steadily, manually highlighting all cases could be tedious and pointless. In this text I’ll present you two methods to focus on recurring textual content: utilizing Word’s “Find and Replace” and “Find” choices. Both are efficient instruments for reviewing the encompassing textual content moderately than making a common change. Both are straightforward to do, however have some limitations.
I’m utilizing Microsoft 365 (desktop), however you should use older variations. You can work along with your doc or obtain the straightforward demo .docx file.
What is the shortcut for highlighting sure phrases?
The keyboard shortcut for Find and Replace is Ctrl + H on Windows or Command + F on Mac.
How to focus on in Word utilizing Find and Replace
To spotlight in Word, go to the Replace menu within the Home bar. Using the shortcut or deciding on the menu will open the Find and Replace field. Search for the phrase you wish to spotlight within the Find discipline. Selecting “Find Next” will spotlight the phrase within the doc.
After highlighting, you may rapidly evaluation the doc and make any essential updates. The spotlight will stay energetic till you take away it. You may save highlights.
However, all this fast highlighting has its limitations:
- If you spotlight one other phrase or phrase, whatever the spotlight coloration you utilize, Word will take away the outcomes of the Highlight All activity.
- If you take away the highlighting from any of the highlighted cases, Word will take away all of them.
Now let’s do the identical factor utilizing Find within the navigation pane.
SEE: Microsoft Word typically mechanically codecs an em sprint, however there are methods to incorporate it manually.
How to focus on in Word utilizing Find
There’s a couple of solution to spotlight recurring textual content, and you may wish to be conversant in each.
Different strategies may go relying on the model of Word you will have. We’ll use the Find choice for now, however you may skip selecting a spotlight coloration as a result of Word will ignore the setting. The following could spotlight textual content in older variations of Word:
- Click Find within the Edit group or press Ctrl+F to open the navigation pane.
- From the textual content drop-down menu, select Options, examine the Highlight All setting, and click on OK.
- In the textual content management, enter the chosen phrase (on this case “video”) and press Enter. Word will mechanically spotlight all cases.
The identical caveats as earlier than apply when making an attempt to work with the following spotlight. Also, once you shut the navigation pane, all highlights disappear. For this purpose I discover this selection much less versatile, however when you work within the navigation pane for different causes, it really works effectively.
Highlighting textual content in Word for the online
In Word for an internet browser, use the identical keyboard shortcuts (Ctrl+H on Windows or Command+F on Mac) as above to open the Find sidebar within the Navigation part. Typing a phrase or character within the search field will spotlight it within the physique of the textual content. To the aspect of the search bar are settings that may spotlight solely complete phrases or match circumstances.
How are you able to simply determine and change duplicate phrases in a Microsoft Word doc?
Once you choose phrases utilizing Find, Replace can be straightforward to find. The Replace and Replace All buttons are positioned on the backside of the Find and Replace menu in modern variations of the Word software or subsequent to Find on the Navigation tab within the browser model. Enter the phrase you wish to change the highlighted textual content with and choose Replace to make a change or Replace All to use the change to your complete doc.
Megan Crouse up to date this text in January 2025.
